Office Coordinator & Executive Assistant

Responsible for the organization and coordination of administrative office operations and resources to facilitate organizational effectiveness and efficiency for a small dynamic nonprofit.

Reports to: Executive Director

  • Answer all incoming calls from the main line, direct and/or provide answers to callers.
  • Serve as the first impression face of the office and greet all guests.
  • Track office supply inventory and order supplies as needed. Monitor and maintain office equipment.
  • Receive, sort and distribute all mail and deliveries.
  • Design and organize filing systems.
  • Assist in the creation and distribution of Board of Director and committee meeting materials.
  • Take minutes at all Board of Director and committee meetings.
  • Responsible for set up and break down of all Board of Director and committee meetings.
  • Complete bank deposits and make copies for archival purposes.
  • Enter credit card statements into QuickBooks system.
  • Provide general administrative and clerical support to Executive Director, Operations Manager, and Marketing Director, as well as other team members as necessary.
  • Schedule staff appointments and meetings in the office conference room.
  • Other duties as assigned.